Effective Fall 2012, UNC Asheville has revised the Withdrawal Policy. Students will now be limited to three (3) course withdrawals during their enrollment at UNC Asheville. Students who need to withdraw from a course must do so within the first six (6) weeks of the semester. Additional information may be found in the policy below.
Note: Fall 2012 Withdrawal Deadlines: Term I - September 5th and Full Semester - October 1st
Dropping, Adding, and Withdrawing from a Course
It is the student’s responsibility to make any schedule adjustments and process all forms and paperwork necessary for schedule changes in the OneStop Student Services Office in University Hall by the appropriate deadlines. It is also the responsibility of students to review their schedule of classes in OnePort during the Schedule Adjustment Week to verify that they are registered for the classes they are attending.
Schedule Adjustment Week - Students may drop or add full-semester courses during the first five days of the semester. After the 5th day of classes, students may adjust their schedules by late adding or withdrawing from classes.
Late Add – With the approval of the instructor and department chair, students may add a full-semester course during the 6th through the 10th days of the semester. A Late Add form, containing the signatures of the instructor and department chair must be received in the OneStop Student Services Office by 5 p.m. on the 10th day of the semester. Students who add classes after the start of the semester are responsible for missed material and assignments. At the discretion of the instructor, missed classes may be counted as absences and may be subject to the instructor’s attendance policy.
Withdrawing from a Course – After the Schedule Adjustment Week, a student may withdraw from a full-semester course through the end of the 6th week of class, and a Term I or Term II course through the end of the 12th day of the class. A student who withdraws in this way will receive a grade of W for the course. Withdrawal (W) hours count as Attempted Hours and are used in the calculations for tuition surcharge and academic standing.
Students are limited to three (3) course withdrawals while enrolled at UNC Asheville. Exceptions may be granted for students who withdraw from all courses due to extenuating or emergency circumstances. See the section on Withdrawing from the University (Exit).
A student who wants to withdraw from a course must meet with his or her advisor. The official withdrawal date is the date on which the student submits the Withdrawal Form, signed by the student, his/her advisor, and the instructor of the course to the OneStop Student Services Office.
Requests for withdrawal after the deadline will be considered only for documentable emergencies beyond the student’s control. Students requesting a withdrawal after the deadline must complete a petition for Late Withdrawal and submit the completed form and appropriate supporting documentation prior to the final two weeks of the semester. In order for a petition for a late withdrawal to be considered, students are required to demonstrate they are participating in the class and receiving a passing grade. Final approval rests with the Enrollment Services Committee and/or its designee. If a student’s situation is unusually severe, or an emergency, the committee may consider petitions that are retroactive for a previous semester; however, proposals will not be considered if submitted one calendar year beyond the date the initial grade was earned.
Students who withdraw from all of their courses are exiting from the university. There are special procedures for doing this. See the section on Withdrawal (Exit) from the University.
Withdrawing from the University (Exit)
A student who finds it necessary to withdraw from all courses (exit the university) before the end of a term must contact the OneStop Student Services Office.
When a student exits after the Schedule Adjustment Week, but before the published deadline to withdraw, a grade of W will be assigned for each course. The official date of withdrawal, used for determining grades and tuition refunds, is the day on which the student submits the completed forms to withdraw to the OneStop Student Services Office. A student who fails to file the appropriate forms by the stated deadline will receive an F as the final grade in each course.
Students who experience emergency circumstances requiring withdrawal from all classes after the 6th week of the semester must complete a Late Withdrawal petition and provide appropriate documentation to support their request. Emergency circumstances are situations beyond the student’s control that prevent the student from attending class and/or completing the required coursework. In order for a petition for late withdrawals to be considered, students are required to demonstrate they were participating in the classes and receiving passing grades prior to the emergency.
Students who withdraw from all classes in a semester must meet with a OneStop advisor or the Assistant Provost for Academic Administration prior to registering for additional courses.