Withdrawal Policy

Students are limited to three (3) course withdrawals during their enrollment at UNC Asheville.  Students who need to withdraw from a course must do so within the first eight (8) weeks of the semester. Additional information may be found in the catalog.

Dropping, Adding, and Withdrawing from a Course

It is the student’s responsibility to make any schedule adjustments and process all forms necessary for schedule changes in the OneStop Student Services Office in Ramsey Library by the appropriate deadlines. It is also the responsibility of students to review their schedule of classes in OnePort during the first week of classes to verify that they are registered for the classes they are attending.

Schedule Adjustment Week - First week of Classes

Students may drop or add full-semester courses during the first five days of the semester via OnePort. After the fifth day of classes, students may adjust their schedules by late adding or withdrawing from classes.

Late Add

With the approval of the instructor and department chair, students may add a full-semester course during the 6th through the 10th days of the semester. A Late Add form, containing the signatures of the instructor and department chair must be received in the OneStop Student Services Office by 5 p.m. on the 10th day of the semester. Students who add classes after the start of the semester are responsible for missed material and assignments. At the discretion of the instructor, missed classes may be counted as absences and may be subject to the instructor’s attendance policy. 

After the 10th day of class, a Late Add Petition must be submitted to the OneStop Student Services Office.

Withdrawing from a Course

After the first week of classes, a student may withdraw from a full-semester course through the end of the 8th week of class, and a Term I or Term II course through the end of the 16th day of the class. A student who withdraws in this way will receive a grade of W for the course. Withdrawal (W) hours count as Attempted Hours and are used in the calculations for tuition surcharge and academic standing.

Students are limited to three (3) course withdrawals while enrolled at UNC Asheville. Exceptions may be granted for students who withdraw from all courses due to extenuating or emergency circumstances. See the section on Withdrawing from the University (Exit).

A student who wants to withdraw from a course must meet with his or her advisor. The official withdrawal date is the date on which the student submits the Single Course Withdrawal Form, signed by the student to the OneStop Student Services Office.

Students who withdraw from all of their courses within the withdrawal period are exiting from the university. There are special procedures for doing this. See the section on Withdrawal (Exit) from the University.

Requests for withdrawal after the deadline will be considered only for documentable emergencies beyond the student’s control. Students requesting a withdrawal after the deadline must complete the Late Withdrawal Petition form, along with a written explanation for the exception, and appropriate supporting documentation to the OneStop Student Services Office. In order for a petition for a late withdrawal to be considered, students must have been participating in the class and receiving a passing grade. Final approval rests with the Enrollment Services Committee and/or its designee. If a student’s situation is unusually severe, or an emergency, the committee may consider petitions that are retroactive for a previous semester; however, proposals will not be considered if submitted one calendar year beyond the date the initial grade was earned.

Withdrawing from the University (Exit)

A student who finds it necessary to withdraw from all courses (exit the university) before the end of a term must contact the OneStop Student Services Office.

When a student exits after the first 5 days of classes, but before the published deadline to withdraw, a grade of W will be assigned for each course. The official date of withdrawal, used for determining grades and tuition refunds, is the day on which the student submits the Exiting the University form to the OneStop Student Services Office. A student who fails to file the appropriate forms by the stated deadline will receive an F as the final grade in each course.

Students who experience emergency circumstances requiring withdrawal from all classes after the 8th week of the semester must complete the Late Withdrawal Petition form, along with a written explanation for the exception, and appropriate supporting documentation to the OneStop Student Services Office. In order for a petition for a late withdrawal to be considered, students must have been participating in the class and receiving a passing grade. Final approval rests with the Enrollment Services Committee and/or its designee. If a student’s situation is unusually severe, or an emergency, the committee may consider petitions that are retroactive for a previous semester; however, proposals will not be considered if submitted one calendar year beyond the date the initial grade was earned.

Students who withdraw from all classes in a semester must meet with a OneStop advisor prior to registering for future courses.

Withdrawal Policy FAQ

When is the deadline to withdraw?

  • The withdrawal deadline is the end of the 8th week of classes in a regular semester for full-semester courses. For half-semester courses, it is the 16th day of classes. Summer and Term courses will have similar deadlines and may be found on the Academic Calendar.

How many times can I withdraw?

All students, current, new, and returning, are limited to three (3) course withdrawals during their enrollment.

Why is this the withdrawal policy of the university?

  • We want students to enroll in and complete their classes. Students need to register for classes that they plan to complete. 
  • Withdrawals hours count toward Tuition-Surcharge hours.  Having a policy that allowed an unlimited number of withdrawals was not consistent with assisting students in graduating with 120-140 semester hours. More information on the Tuition Surcharge.
  • Withdrawals may affect students' eligibility for Financial Aid. To maintain Satisfactory Academic Progress for Financial Aid, students must meet two criteria: (1) their GPA must be at least 2.0, and (2) they must successfully complete at least 67% of their attempted hours. More information on Financial Aid Satisfactory Academic Progress

Why do I need an appointment through OneStop if I withdrew from all of my classes?

Meeting with a University staff member will help students assess the reasons for their withdrawal and ensure that those same reasons will not interfere with their ability to succeed in their re-enrollment. 

What should I do if I register for a class and I am having difficulty learning the material?

Before you make the decision to use one of your three withdrawals, you should:

  • Make certain you are attending all classes and completing all assignments, such as readings, homework problems or quizzes, etc. 
  • Talk with the instructor of the class for suggestions and assistance
  • Use all learning resources available: Writing Center, Math Assistance Center, Departmental Tutorials, and/or Peer Tutoring
  • Contact a OneStop advisor to discuss your situation. They can assist you with learning resources and/or help you evaluate your study methods. 

What are examples of Emergency Situations that would be considered for a Late Withdrawal Petition?

  • Serious illness that is sudden and lasts more than a few days.
  • A death in the immediate family.

In all cases, students must provide documentation that supports the emergency and their instructors must verify that they were actively attending and passing the class.  It is unlikely that students who have extensive absences and/or whose estimated grade is failing will be approved for Late Withdrawals.